Careers

Careers

SPECIAL EVENTS COORDINATOR
PART-TIME TEMPORARY HOURLY (10 HOURS/WEEK)
Benjamin Harrison Presidential Site

SUMMARY/OBJECTIVE
The Special Events Coordinator brings excellent time management skills, creativity, and enthusiasm to a collaborative, agile team at the home and museum of America’s Hoosier President. The mission of the Benjamin Harrison Presidential Site is to “to increase public participation in the American system of self-government by sharing the life stories, arts and culture of an American President.”

This position is directly responsible for assisting the Special Events and Marketing Manager in executing the Juneteenth Foodways Inaugural Event. This new Juneteenth Foodways event features an interactive experience highlighting the hidden history of diverse Hoosiers from the 1860s-1890s from the perspective of African-Americans, and shares Black foodways contributions to American culture with a focus on Dolly Johnson, the White House Chef hired by President Harrison. It incorporates Black restaurants and entrepreneurship through Black cuisine and program partnerships with historically Black non-profit partners, shares the importance of Juneteenth, and interconnects to the 2022 exhibit on Harrison and Civil Rights.

This position reports to the Special Events and Marketing Manager and works in cooperation with all other staff members.
ESSENTIAL FUNCTIONS
– Recruit chefs to participate in foodways event
– Work with community leaders to provide additional support and activities for the event
– Assist Special Events and Marketing Manager with coordination and implementation of event
– Track expenses and metrics to provide to our sponsor, Eli Lilly and Company Foundation
– Establish an onboarding process for chefs, vendors, and advocates that provides education on the Presidential Site’s mission, the history supporting the event, and logistics of the event

QUALIFICATIONS:
– Significant event planning experience
– Knowledge of or experience working in a not-for-profit organization
– Excellent communication skills, both written and oral
– Ability to work with donors, vendors, and volunteers.
– Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels within and outside the organization.
– Energy and passion for the Presidential Site’s educational and historical mission is essential.
– Strong organizational and time management skills with exceptional attention to detail.
– A professional and resourceful style with desire to take initiative and manage multiple
tasks and projects at a time.

PREFERRED EDUCATION AND EXPERIENCE
– High school diploma or equivalent required.
– Prior experience planning large, collaborative events for public or nonprofit employer.
– Experience with Adobe Suite programs a plus

POSITION TYPE AND EXPECTED HOURS OF WORK
This is a temporary, part-time position, paid at a rate of $20 per hour approximately 10 hours
per week. The schedule itself is flexible, but the Special Events Coordinator will be asked to
identify set days and times for office hours. Remote work is not available.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job.
TO APPLY
Send resume and cover letter to Special Events and Marketing Manager, Whitney Ball, at
wball@bhpsite.org.

 

SPECIAL EVENTS INTERN
PART-TIME TEMPORARY HOURLY (10 HOURS/WEEK)
Benjamin Harrison Presidential Site
SUMMARY/OBJECTIVE

The Special Events Intern brings excellent time management skills, creativity, and enthusiasm to a collaborative, agile team at the home and museum of America’s Hoosier President. The mission of the Benjamin Harrison Presidential Site is to “to increase public participation in the American system of self-government by sharing the life stories, arts and culture of an American President.”

This position is directly responsible for assisting the Special Events and Marketing Manager and Special Events Coordinator in executing the Juneteenth Foodways Inaugural Event. This new Juneteenth Foodways event features an interactive experience highlighting the hidden history of diverse Hoosiers from the 1860s-1890s from the perspective of African-Americans, and shares Black foodways contributions to American culture with a focus on Dolly Johnson, the White House Chef hired by President Harrison. It incorporates Black restaurants and entrepreneurship through Black cuisine and program partnerships with historically Black non-profit partners, shares the importance of Juneteenth, and interconnects to the 2022 exhibit on Harrison and Civil Rights.

This position reports to the Special Events and Marketing Manager and works in cooperation with all other staff members.

ESSENTIAL FUNCTIONS

• Assist in recruitment chefs to participate in foodways event
• Work with community leaders to provide additional support and activities for the event
• Assist Special Events and Marketing Manager with coordination and implementation of event
• Track expenses and metrics to provide to our sponsor, Eli Lilly and Company Foundation
• Help design the onboarding process for chefs, vendors, and advocates that provides education on the Presidential Site’s mission, the history supporting the event, and logistics of the event
• Develop a comprehensive binder of event logistics and contacts for posterity

QUALIFICATIONS:

– Event planning experience a plus

– Knowledge of or experience working in a not-for-profit organization

– Excellent communication skills, both written and oral

– Ability to work with donors, vendors, and volunteers.

– Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels within and outside the organization.

 

Volunteers are always needed and welcome – learn more here!   Equal Opportunity Employer